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Excel Introduction
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Excel Use of Formula
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IF, AND, OR, these are logical functions because it gives result based on condition.
Formula: =IF(Condition,what to do if the condition is true,what to do if the condition is false)
In the IF condition, you have three parts. In the first part, you will write the condition and in the second
part, you will write what to do if the condition get matched and in the third part is for what to do if the
condition doesn't get matched. A comma is used between these parts.
In the example, you have Customer Id, the total amount. Now you want to give a discount to those customers who
buy product 1000 or more than 1000 dollar per month. So here you can use a condition that if a customer buys
1000 or more than 1000 then give a discount if not then sorry.
A | B | C | ||
---|---|---|---|---|
Index | Customer Id | Total amount | Discount | |
1 | 111 | 1000 | =IF(B1>=1000,B1-5%,"Sorry") | |
2 | 221 | 700 | ||
3 | 4232. | 1200 | ||
4 | 544 | 900 | ||
5 | 63 | 800 | ||
6 | 7457 | 1500 | ||
7 | 876 | 1350 | ||
8 | 916 | 1050 | ||
9 | 1033 | 400 | ||
10 | 111 | 3000 | ||
11 |
Now to apply for other cells just drag it to the end.
Suppose you have two conditions and you want that one condition among these two conditions needs to be
fulfilled. In this case use OR for these two conditions, and if you want that both two conditions need to be
fulfilled then use AND for these two conditions. You can have more than two conditions but it doesn't matter.
You can use how many conditions you want inside AND and OR.
Let's see example for AND
If a customer buys a phone more than 500 dollars and a notebook more than 550 dollars and if their total
buying money is more than equal to 1000 dollars then you will give a 10% discount.
A | B | C | D | |||
---|---|---|---|---|---|---|
Index | Customer Id | Mobile | NoteBook | Total amount | Discount | |
1 | 111 | 300 | 700 | 1000 | =IF(AND(B1>=500,C1>=550,D1>=1000),C1-10%,"SORYY") | |
2 | 221 | 450 | 0 | 450 | ||
3 | 4232. | 600 | 300 | 900 | ||
4 | 544 | 700 | 450 | 1150 | ||
5 | 63 | 0 | 800 | 800 | ||
6 | 7457 | 0 | 550 | 550 | ||
7 | 876 | 800 | 0 | 800 | ||
8 | 916 | 100 | 750 | 850 | ||
9 | 1033 | 0 | 490 | 490 | ||
10 | 111 | 1000 | 0 | 1000 | ||
11 |
Now to apply for other cells just drag it to the end.
Let's see example for OR
If a customer buys a phone more than 500 dollars or notebook more than 550 dollars or if their total buying
money is more than equal to 1000 dollars then you will give a 10% discount.
A | B | C | D | |||
---|---|---|---|---|---|---|
Index | Customer Id | Mobile | NoteBook | Total amount | Discount | |
1 | 111 | 300 | 700 | 1000 | =IF(OR(B1>=500,C1>=550,D1>=1000),D1-10%,"SORYY") | |
2 | 221 | 450 | 0 | 450 | ||
3 | 4232. | 600 | 300 | 900 | ||
4 | 544 | 700 | 450 | 1150 | ||
5 | 63 | 0 | 500 | 500 | ||
6 | 7457 | 0 | 550 | 550 | ||
7 | 876 | 800 | 0 | 800 | ||
8 | 916 | 100 | 950 | 1050 | ||
9 | 1033 | 0 | 490 | 490 | ||
10 | 111 | 1000 | 0 | 1000 | ||
11 |
Now to apply for other cells just drag it to the end.
Nested if means in an IF function you will use multiple If functions. In nested If you start creating
conditions from the highest/maximum range move to the lower/minimum range.
Suppose you have ages 10,20,30,40. Now if you want to use nested IF then start giving conditions from 40 and
then move to 10.
Formula: =IF(Condition,what to do if condition is true,what to do if condition is false)
In the IF formula, you have three-part. The last part is if false then what to do.
Formula:
=IF(Condition,true,IF(condition,True,IF(condition,true,false)))
In nested IF, use another IF condition in the place of the false value of the previous IF condition, and in
the end of nested IF condition writes a false value. In the formula, I wrote the second IF condition on that
place where you should write the false value of the first IF function. Here third IF condition is written
where you should write the second IF condition false value and in the third condition I pass the false value.
Now here You wrote 3 conditions. If we have more then you can add more and in the last condition wrote the
false value.
In the example, if a customer buys greater than an equal 1000 dollar product then you will give that customer
10% discount, If buy greater than equal 800 then 7% and if greater than 500 then 2% and if less than 500 then
no discount.
A | B | C | ||||
---|---|---|---|---|---|---|
Index | Customer Id | Total amount | Discount | |||
1 | 111 | 600 | =IF(B1>=1000,B1-10%,IF(B1>=800,B1-7%,IF(B1>=500,B1-2%,"SORRY"))) | |||
2 | 221 | 550 | ||||
3 | 4232. | 800 | ||||
4 | 544 | 1000 | ||||
5 | 63 | 500 | ||||
6 | 7457 | 550 | ||||
7 | 876 | 3000 | ||||
8 | 916 | 1050 | ||||
9 | 1033 | 1290 | ||||
10 | 111 | 900 | ||||
11 |
Now to apply for other cells just drag it to the end.